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How do I submit my W9 form to Girlicity?

Please follow these steps to submit your W9 form, affidavit of ID and your ID verification. 


Steps to submit your W9

  1. Go here to print your W9:
  2. Fill it out and sign it. 
  3. Take a picture of it with your smartphone/camera and send yourself a copy or upload to your computer. Each file must me smaller than 4GB. 
  4. Fill out the online form below and then click “Choose File” and upload the signed W9, Affidavit and ID Verification to the form.


Girlicity ID Verification

As business owners, we know you can appreciate the significant role security plays in today’s business environment.  As a pre-requisite to receiving a SOW offer, you are required to submit Photo Identification to Girlicity. This verification is NOT for Arise. This verification is for Girlicity. Please submit both your affidavit AND a picture of you holding your ID next to your face:

  1. Affidavit of Identification (you can use the same one you already submitted to Arise as long as it is dated within the past 30 days). If you need an affidavit, here are instructions. 
  2. A picture of you holding your drivers license or state issued ID next to your face
  3. A picture of you holding the BACK side your drivers license or state issued ID next to your face


PLEASE make sure that the pictures are not blurry and is 100% legible with your head and shoulders visible.

  • We should be able to clearly see your face: please do not wear any hats or sunglasses.
  • If possible, include your full arm in the photo. This lets us verify that your license is currently in your possession.
  • Avoid using the flash setting on your camera; this tends to leave whiteout areas
  • I must be able to verify your name and be able to read it. Preview the photos before you send them. Be sure that you can clearly read all of the information on the documentation
  • Make sure that you do not have any filters set on your camera
  • Know that we cannot accept any scanned photo’s

Here is an example:

If you fail to submit the requested forms, you will not be able to continue servicing your client and you will forfeit any monies earned.

*** IMPORTANT *** If you get an error when you submit and are not taken to a page thanking you for submitting the form, try these troubleshooting ideas: 

  • Go to the files on your computer and save them in a different format as a smaller file size and then try again to upload
  • Open the files and then take a screenshot on your computer and use the screenshot to upload to the document and try to submitYou will be directed to the following page which will state this: “Thanks for submitting your W9 form”. If you are not redirected to this page then your submission was not successful.

* Email submission will NOT be accepted

**Please note that you should check the box for Individual/Sole Proprietor and provide your SS# and full name.

***If submitting with an EIN, please make sure your company name is on the correct line.

****Understand that we cannot issue any payments until we have a W9 form, Affidavit and ID on file for you so it is important that you submit all documents before you start earning revenue.


Payee’s Obligations

A payee who receives a proper request from a business (including sole proprietors) to fill out a W-9 is required to fill out the form and return it to the business. The requirement is contained in section 6109 of the Internal Revenue Code and accompanying Treasury Regulations.  See I.R.C. § 6109(a)(2), (3); see also Treas. Reg. § 301.6109-1(b)(1) (“A U.S. person whose number must be included on a document filed by another person must give the taxpayer identifying number so required to the other person on request.”).  Indeed, the general instructions on page one of the current Form W-9 indicate that it is mandatory to provide a taxpayer identification number to a business who properly requests it:

“An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. (emphasis added)”

Backup withholding

Payments which are reported on an information return such as a 1099 tend not to be subject to federal income tax withholding. But a person (including a business) may be subject to backup withholding, at the rate of 28 percent, if the person neglects or refuses to provide an accurate and valid TIN when properly requested to do so by a business.

      • Penalty for failure to furnish a TIN
          If a payee fails to furnish a correct TIN to a requester when it is properly requested, the payee may be subject to a penalty of $50 for each such failure.
      • Civil penalty for false information with respect to withholding
          If a payee makes a false statement with no reasonable basis that results in no backup withholding, the payee may be subject to a $500 penalty.
      • Criminal penalty for falsifying information
          Willfully falsifying certifications or affirmations may subject a payee to criminal penalties including fines and/or imprisonment.


Electronic 1099-MISC Consent 

The IRS has approved the use of electronic 1099-MISC statements.  Instead of a paper copy, Independent Contractors may choose to receive their 1099-MISC statement electronically.  The advantages of this option are:

  • Quicker access to your tax document
  • The form is available on any device with internet connection
  • It is available to print or re-print for 2 years

By signing this form, you are consenting to receive your 1099-MISC by electronic means only; a paper copy will not be provided to you.  This consent remains in effect indefinitely or until you inform Girlicity LLC that you wish to revoke the consent.  Simply notify Girlicity LLC in writing, or email, that you would prefer a paper copy instead of the electronic version.

If you withdraw your consent after the 1099-MISC has been emailed t you, you can request a paper copy be mailed to you.

Keep Girlicity LLC informed of any changes that occur during the year as we will need accurate information to email you your 1099-MISC. 

Girlicity LLC will provide you a paper copy of your form 1099-MISC if you do not provide consent

This consent remains in effect indefinitely or until you inform Girlicity LLC that you wish to revoke the consent.

What Are the Legal Penalties for Falsifying Documents?

Falsifying documents is a very serious offense and is generally classified as a felony. This means that a person charged with falsifying documents may be subject to the following legal penalties:

  • Having to pay a monetary fine
  • Incarceration in a prison facility

Depending on the nature of the offense, as well as individual state laws, falsifying documents can result in a prison sentence of 5-10 years. Also, if government documents or federal authorities were involved, the legal penalties may be more severe. A maximum sentence for falsifying federal investigation and bankruptcy records can be fines and 20 year imprisonment.

Legal penalties may increase with repeat offenses.

What are Other Penalties for Falsifying Documents?

Besides being subject to penalties and incarceration, falsifying documents can have adverse consequences in one’s life and may constitute:

  • Grounds for termination of one’s job
  • Reduction of one’s credit score
  • Disqualification for bank loans
  • Grounds for removability in immigration proceedings
  • Grounds for ineligibility for passport records
  • Being subject to Business and Professions Code lawsuits
  • Being audited by the I.R.S. more frequentlyCredit:

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